Labor & Employment Legal Administrative Assistant

The role

This person will support a senior partner team by managing a dynamic practice and performing secretarial duties for assigned attorneys. They will maintain contact with clients, attorneys, and staff while observing confidentiality.

What you will do

• Prepares correspondence, memoranda and other legal documents from written and oral drafts.
• Proofreads and edits materials for accuracy, grammar, spelling and formatting.
• Transcribes dictation as needed.
• Answers telephone calls as needed.
• Reads, sorts and dates incoming mail and ensures timely delivery of outgoing mail.
• Opens new files and requests conflict of interest checks.
• Maintains client and general files in iManage.
• Receives clients and visitors.
• Makes appointments and maintains calendars and deadline reminders for attorneys.
• Processes bills, expense reports and invoices.

Required qualifications

• Minimum of 5 years’ experience as legal administrative assistant or paralegal in a field involving litigation.
• Proficiency in Microsoft Word and Excel.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Impeccable references are a must.

Nice to have

• experience as executive assistant
• specific job experience in Labor & Employment legal work
• Experience with iManage or a comparable document management system
• prior iManage experience

About the company

Barnes & Thornburg is committed to equal employment opportunity in principle and policy.